Chimney Hills Estates Homeowners Association, Inc.

Minutes of the Board of Directors Meeting

Thursday, February 13, 2003

                                                                                                                                               

Attendance:  Officers:                                    Directors:          Members:                    

                        President, Tom Henson         Mark Burns             Angie Walters                                        

                        Vice President, Bob Teasley Lisa Kunkel             Tony Edwards                                        

                                Secretary, Amy Pulliam                                          Jack Nommenson                                                                                  Treasurer, Will Jones                                                      Harold Billings

                                Publicity Chairman, Colleen Wymer                     Fred Blythe

                                                                                                                Kevin Stone

                                                                                                                Patty Taylor                                                            

                                                                                                               

Call to Order:

                President, Tom Henson called the meeting to order at 7:30 pm.  A quorum was present. 

Minutes:

                Amy Pulliam read the December 12, 2002 meeting minutes.  The minutes were approved.  

Treasury Report:

Will Jones read the January treasurer’s report.   Beginning balance was $9,303.53. Total income was $24,424.47.  Total expenses were $12,812.03.  Net income $11,612.44.  Ending balance $20,915.97.  The treasurer’s report was approved.

Architectural Committee:

Tom Henson discussed that an e-mail had been submitted through the CHEHA website noting that an outbuilding was erected at 6911 E. 89th  Place on February 7, 2003, which exceeds the covenant maximum height of 9 feet.  Mr. Kevin Stone was in attendance at the Board meeting and Tom Henson suggested that Mr. Stone file an application with the architectural committee to see that the matter was resolved.

Security Report:

Jack Nommensen passed out a Security Timesharing Service Patrol & Inspection Instruction Sheet that Pinkerton Security uses as a checklist when patrolling our neighborhood. This checklist showed that in a one-month period (January), Pinkerton noted that starting at 8pm there were 30 garage doors left open. Mr. Nommensen also shared with the Board a list of CHE Security Goals, which included: Prominent Visibility, Appropriate Time Coverage, Adequate Area Coverage, Practical Objectives, Cooperative Vendor Relationships, Affordability and Resident Involvement.

After assessment of Pinkerton, Mr. Nommensen rated them the following: Very Cooperative, Satisfactory Performance, Unsatisfactory Coverage and An Eager to do more Attitude.  It was requested that Pinkerton not make note of open garage doors until after the midnight hour.

Mr. Nommensen will be posting a Pinkerton Security sign at the 87th & Memorial CHE Entrance.  We will see what the CHE residents think as well as what the Board thinks about the sign and we will discuss the sign issue at our next meeting.

The Crescent Court Neighborhood has contacted Tom Henson about our neighborhoods going in together and sharing a common security company.  

It was decided that a security committee of Mark Burns, Jack Nommensen and Bob Teasley be established.  The committee will meet and come back to the board with recommendations about how to handle the neighborhood security in the future. 

OLD BUSINESS:

Budget:

                The Board will try to approve the 2003 Budget in March.

Landscape Committee:

Bob Teasley reported that Lynn Mansur, a landscape specialist with River Oaks Landscaping will be trimming and cleaning all of the flowerbeds at the various CHE entrances.  Mr. Teasley is also trying to locate water leaks with our sprinkler systems.

Chimney Hills Directory:

Patty Taylor has had over 150 e-mails and phone calls from CHEHA members with updates to the directory.  Patty will be ready to print the directory in March. 

Delinquent Homeowners:

Tom Henson asked for permission to start with the two most delinquent homeowners in CHE and take them to small claims court to see if the CHEHA could collect their past dues.  Lisa Kunkel would like to know from our attorney if taking delinquent homeowners to small claims court could leave CHEHA liable.  Tom said he would get an answer to Lisa’s question for the following meeting.  Angie Walters and Tony Edwards, owners of Monetary Recovery Specialists, offered their services to help CHEHA try to collect these outstanding dues.  

NEW BUSINESS:

Union Graduation Celebration:

Chimney Hills Estates was asked by Union High School for our Homeowners Association to make a cash donation to their Union Graduation Celebration.  A motion was made to NOT make a cash donation to the program BUT to put all of the necessary information in the CHEHA Monthly Newsletter and allow individual homeowners the opportunity to make their own cash donations to help with the Union Graduation Celebration. 

 

There being no further business, the meeting was adjourned at 8:41 pm.

 

 

Approved  ______________________________________________  Date_____________________